Overview
This form is to be completed by students who have already been approved to receive professional development funding after completing the Center for Career Development Career Development Funding Request form.
Students who have been approved to receive professional development funding must submit documentation of their expenses following their participation in the event through this form. Costs requested for reimbursement following a student’s participation in an approved professional development event/activity should match (within reason) the amounts for which the student was approved when the initial funding request form was submitted.
Students who receive funding must also develop and share a qualitative, written summary describing their experiences and lessons learned from the experience, submit photos from the event, and collect and provide necessary receipts following the event. See the “Post-Event Requirements” section below.
These materials must be submitted within two weeks following the student’s participation in the event or professional development activity.
Program and Expense Guidelines
A student may only receive a total of $800 per academic fiscal year (July 1 – June 30). Applicants are not permitted to receive funds for the same conference or learning experience more than one time over four (4) years at the College.
Priority will be given to first-time applicants.
As a reminder, Career Development Funding will NOT cover the following costs, including, but not limited to:
- Professional clothing and accessories
- Research, internship, work, or training costs that should be paid by an employer
- Meals, merchandise, entertainment, and/or supplemental events at the professional development event
Annual funding is limited and will be awarded until funds have been exhausted for the academic fiscal year.
Reimbursement Process
All students who were approved for a Professional Development Funding Award must collect and upload receipts for all approved expenses within two weeks of attending the approved career development event or experience.
After all required materials are uploaded to the Career Development Funding Post-Event Submission form, students will be mailed a paper check for the approved total, which will be sent to the student’s home address that is on file with the College, unless otherwise indicated. If the student’s banking information is on file with the College (i.e., being paid from an on-campus job), funds will be reimbursed via direct deposit. We kindly as for your patience as the reimbursement process typically takes 2-3 weeks from when the student submitted the Post-Event Submission Form.
Students cannot request reimbursement for events that have already occurred without completing the application process prior to the event. Funds will not be retroactively awarded to students for past events. Student funding may be taxable. Please review the IRS guidelines.
Post-Event Requirements
This form will require students to submit the following:
- A 500 – 750 word reflection essay describing what was learned through participation in the professional development event/activity. This should include a narrative of how and if the student achieved the career goals noted in the application request.
- Up to three (3) photos that feature the student’s participation at the event/in the activity and/or what was experienced as part of the professional development event/activity.
- Official receipts and/or documentation showing final costs for registration, lodging, mileage, transportation, or other qualifying expenses. When possible, official receipts should include your name, the date(s), the final amount, payment method, and any company/vendor name (if applicable). Receipts and documentation that are submitted in foreign languages and/or currencies may have delayed processing times.
- Marketing consent form.
Contact
Students can contact the Center for Career Development (career@dickinson.edu) with questions regarding their post-event reflection and the reimbursement process.